The Gabriel Project of WV is an equal opportunity employer and a 501(c)(3) nonprofit social services organization. The Gabriel Project of WV is not a lobbying organization and is not affiliated with any particular religious denomination.
Status: Part-time employment (15 – 20 hours per week, flexible scheduling). Starting salary is $10 per hour. No benefits.
Office Base: Casual office environment in Charleston, West Virginia.
General Description: The Administrative Assistant carries out the day-to-day support functions of the State Office. The Administrative Assistant provides general office support, maintains the donor database, and assists with fundraising projects, financial transactions, grant research and management, and public information activities. The Administrative Assistant reports to and supports the efforts of the Executive Director. The Administrative Assistant may occasionally provide limited support functions for local Gabriel Project chapters.
Duties and Responsibilities:
• Performs general office support, including answering telephones, filing, copying, typing, ordering and/or purchasing office supplies, etc.
• Arranges meeting logistics and distributes information to meeting participants.
• Researches and composes letters, reports, e-mails, etc.
• Responds to routine or general inquiries. Refers client calls to the appropriate Gabriel Project entity or outside agency for needs assistance.
• Maintains control files of matters in progress and follows up to ensure that actions are completed.
• Maintains and updates the donor database and prepares appreciation letters and tax receipts for in-kind and monetary donations.
• Assists with grant research, management and reporting requirements.
• Prepares donor mailings and assists with other fundraising projects.
• Assists in the planning and implementation of special events and program activities.
• Prepares or assists in the preparation and distribution of public information materials, including e-newsletters, Facebook updates, brochures, posters, news releases, etc. Assists with the preparation and distribution of the organization’s annual report.
• Maintains and updates client statistics, insurance policies, business and charitable registration, and other organizational records.
• Coordinates the annual jam/jelly sale and other promotional sales.
• Assists in preparing bank deposits and in handling bill payment and other financial transactions.
• Runs local errands to the post office, bank and other locations.
• Occasionally provides limited support functions for local Gabriel Project chapters.
• Assists in a variety of other administrative detail matters and performs other duties as assigned or directed by the Executive Director.
Qualifications:
• Minimum of high school/GED diploma. Post-secondary training is preferred, either in a business school or college setting.
• Preference will be given to candidates with work experience applicable to the position responsibilities either in a nonprofit organization or small business setting.
• Excellent verbal and written communication skills with the ability to accurately follow oral and written instructions.
• Possess initiative, a positive “can do” attitude, flexibility, good judgment, attention to detail, and the ability to multi-task under pressure deadlines.
• Ability to maintain confidentiality.
• Highly proficient computer skills including Microsoft Office applications (Word, Excel, Access, PowerPoint, Publisher). Familiarity with Internet and E-mail.
• Ability to work collaboratively in a team environment.
• Willing and able to work within an ecumenical, faith-based environment.
Position also requires access to a personal vehicle for local travel. The employee must occasionally lift and/or move up to 10 pounds.
